PART 301-31—THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES

Subtitle F—Federal Travel Regulation System › Chapter 301—Temporary Duty (TDY) Travel Allowances › Subchapter B—Allowable Travel Expenses

§ 301-31.1 Purpose of subsistence and transportation expenses for threatened law enforcement/investigative employees.

To protect law enforcement/investigative employees and their “immediate family” (as defined in § 300-1.1 of this subtitle) when their lives are placed in jeopardy as a result of the employee's assigned duties. The agency may, on a case-by-case basis, expand the definition of “immediate family” to include other members of the employee's and/or the employee's spouse's or domestic partner's extended family.

§ 301-31.2 Agency discretion in paying expenses.

The agency is not required to pay transportation and subsistence expenses. The decision to pay depends on the agency's assessment of the threat against the employee's or immediate family member's life.

§ 301-31.3 Lodging location determination.

The agency designates the area where the employee and/or immediate family should obtain lodging, which may be within the official station or at an alternate location. The employee and immediate family may occupy lodging at different locations if authorized by the agency.

§ 301-31.4 Allowable transportation expenses.

The agency may pay transportation expenses authorized by part 301-10 of this subchapter to transport the employee and/or family to/from a temporary location.

§ 301-31.5 Allowable subsistence expenses.

Agencies may only pay lodging costs. However, the agency may pay for meals and laundry/cleaning expenses if:

(a) The temporary living accommodations do not have kitchen or laundry facilities; or

(b) The agency determines that other extenuating circumstances exist which necessitate payment of these expenses.

§ 301-31.6 Per diem allowance restriction.

The agency may not pay a per diem allowance instead of actual expenses.

§ 301-31.7 Expense tracking and documentation requirement.

Employees must keep track of actual expenses as described in part 301-11 of this subchapter, and must provide receipts or any other documentation required by their agency for reimbursement. However, in instances when documentation might compromise the security of the individuals involved, the head of the agency may waive these requirements.

§ 301-31.8 Travel advance availability.

Employees may receive a travel advance under § 301-51.200 of this chapter for up to a 30-day period at a time to cover allowable expenses, subject to the requirement to reimburse the agency for any portion of the advance disallowed or not spent. The travel advance may not exceed the maximum allowable amount authorized in this part.