PART 301-13—TRAVEL OF AN EMPLOYEE WITH SPECIAL NEEDS

Subtitle F—Federal Travel Regulation System › Chapter 301—Temporary Duty (TDY) Travel Allowances › Subchapter B—Allowable Travel Expenses

§ 301-13.1 Conditions of payment for additional travel expenses for special needs.

In accordance with the Rehabilitation Act of 1973, as amended (29 U.S.C. 701 et seq.) and 5 U.S.C. 3102, an agency will pay additional travel expenses when necessary to reasonably accommodate a special physical need that is clearly visible and discernible; or substantiated in writing by a competent medical authority. Agencies should authorize and administer the payment to reasonably accommodate employee(s) with special needs.

§ 301-13.2 Allowable additional travel expenses for special needs.

The agency approving official may pay expenses deemed necessary by the agency to reasonably accommodate a special need, including:

(a) Transportation and per diem expenses for an immediate family member or attendant required to accompany the employee;

(b) Specialized transportation to, from, and at the temporary duty location;

(c) Specialized services from a common carrier to accommodate the special need;

(d) Baggage handling costs directly resulting from the special need;

(e) Renting and transporting a wheelchair;

(f) Other than coach class accommodations to accommodate the special need; and

(g) Services of an attendant when necessary to accommodate the special need.

Note 1 to paragraph (g): For limits on attendant payments beyond travel expenses, refer to 5 U.S.C. 3102 and guidance available at https://www.opm.gov/FAQs.